SharePoint Tagging – why ? Or – why Bring Web 2.0 to SharePoint ?
The answer seems to be obvious – because it’s better!
For the last years, as the Internet evolved, we have seen some interesting trends – the last one we saw (at least one of them…) was “the rise of the Search”.
With the entrance of Google to the market of search engines, the importance of search solutions has become crucial – even to companies such as Microsoft, that found a sudden competition from an unexpected direction.
Suddenly – everyone can just search for a word or a phrase, and the results are there – quick and easy… this has been true for some time, but not in the organizational market.
It has proven to be too complex to manage an efficient search solution for the organization Intranet… too many data sources, too dynamic usage patterns, to many pieces of information that needs to be managed, sorted, indexed etc.
What did we have before ?
Before the search solution came to the game, we had hierarchical order. Every items was place inside a branch on a tree… one dimension of hierarchy, one “view” of information, and all our items can be sorted and found. Apparently – this solution wasn’t sufficient too… hierarchies need to changed here and there, different sorting and access is sometimes required for different users etc.
And so, what we saw on the internet – was the evolving of “Tagging” solutions .
“Tagging” means that you can add any item, locate it wherever you want, and simply by adding a “tag” to it, you can always locate this item, present and access it.
Well, at first, the tagging process should be the easiest thing to do for a user – and indeed it is: just choose a tag by clicking it from a list, and immediately the item is tagged… much simpler than locating a library of a folder on a document library.
Second – provide the users with the simplest tool to locate the tagged items and view those items – and this is the part of the solution called “Tag Cloud” – tag cloud simply presents a cloud of tags in a simple list, with a variable size per each tag according to its usage rate, so when a user choose a tag in the cloud, immediately all items tagged using the chosen tag are presented… again, this is the most simple way of locating information.
The tagging of items and the sorting of tagged items is currently the most convenient way of managing information and knowledge… more than this – as the “free” space of the internet has proven, users prefer this option – both when updating and when searching for information on blogs and WIKI sites.
So why not just provide them with this solution also for their SharePoint ?
Well – there is one by now…
SharePoint Tagging feature solution by KWizCom Corporation.