Just a little something I encountered today, been working on some new custom actions for SharePoint Designer workflow editor.
I wanted to add an action that converts a file to a PDF and stores it somewhere on the server.
Everything was going smooth, except for 1 thing: the target PDF file name parameter – I wanted this parameter to be optional, so that people can either calculate a value for it or leave it empty. Once empty – it would keep the source file name, or will take the list item title as the new file name.
So, looks like marking a workflow activity parameter as optional is not a simple task as I thought it would be.
It starts by changing the attribute on the property in the Activity class:
I had to change the “ValidationOption” from required to optional. First, I tried using “None” but it seemed not to work.
Once I’ve done that, I thought I was done. But still – SharePoint Designer didn’t accept my workflow and prompted for a value.
So, after some more reading and help from Kevin Vieira, he thought we should try and change the direction property on the parameter definition in the actions xml file:
Although in several places in MSDN I found that the parameter direction can only be In or Out, Kevin found one page that said “Optional” was also supported. Of course with no other explanation or documentation regarding what is optional and when to use it.
So, marking it as optional saved the day!
Oh, another very important note for those of you writing custom actions/activities and working with SharePoint Designer:
On almost any change you make, you have to clear SharePoint Designer cache before your changes take effect.
Kevin found a nice blog post by Matthew Workman about that as well explaining which folders to clear (this is how I like them – like a mini skirt: short enough to keep it interesting - long enough to cover the story):
“cd "%APPDATA%\Microsoft\Web Server Extensions\Cache"
del *.web /S /Q "%APPDATA%\Microsoft\Web Server Extensions\Cache"
rmdir /S /Q "%USERPROFILE%\AppData\Local\Microsoft\WebsiteCache\."
dir "%APPDATA%\Microsoft\Web Server Extensions\Cache"